BE-PMO

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Date: 25-Jul-2022

Location: Brussels, Belgium, .

Company: Daiichi Sankyo Europe

 

Passion for Innovation. Compassion for Patients.

 


Daiichi Sankyo and its 16,000 employees in more than 20 countries are dedicated to the creation and supply of innovative pharmaceutical products. In Europe, we focus on two areas: In the cardiovascular space, our strong portfolio of medicines reflects our long-standing commitment and shows that we care for every heartbeat; in oncology our goal is to become a global pharma innovator until 2025 by providing novel therapies to patients across the world. Our European headquarters are in Munich, Germany, and we have affiliates in 13 European countries. For more information: www.daiichi-sankyo.be.

 

We are seeking highly qualified candidates to fill the position:

 

Project Management Officer (PMO)

Midsized Countries

(Daiichi Sankyo Belgium)

 

 

The Position

 

As PMO you are responsible for the management, follow up, communication and facilitation of project management within the Midsized Countries (MSC: Turkey, Portugal, Ireland, The Netherlands, Belgium (including Luxemburg), Austria and Switzerland). You are also responsible for the organizational, administrative and logistics support of the Midsized Countries (MSC) Staff that are a subdivision of the Belgian affiliate. This is a new position of which we do not yet know exactly where the focus of the work will lie. The basis is a support function, and it will gradually become clear to what extent you will be involved in the projects.

 

The PMO will report to the VP Midsized Countries and will work closely with the MSC managers.

 

 

Main responsibilities

   

    Project Management

 

  • Provides project support for MSC staff  in their area of responsibility.
  • Responsible of the management, coordination, follow up, and reporting on projects.
  • Coordinates project plans and organize regular team update. You identify and flag potential plan deviation, and risks.
  • Participates to meetings, ensure agenda, minutes and action plan follow up and communication amongst team members
  • Internal event management: point of contact for internal and external meeting arrangements, including meeting room coordination, logistics and hotel booking. Plan, Execute and Coordinate the full process.
  • Boosts communication within MSC organization, act as a connecting force between parties, Lead and propose communication within project teams, ensure regular team updates.

 

Office Support and Logistics

 

  • Office Supply Management
  • Requesting quotes for goods and services, including follow up process and financials
  • Performs as resource of organization’s procedures, policies and practices.
  • Cooperates with varied staff members within as well as outside the MSC department 
  • Ensures that everything runs smoothly at the office and that guests receive a warm welcome.
  • Bridges information across department related to MSC organization: IT/Corporate communication / affiliates / HR

 

 

     Finance support

 

  • Contract management: Prepare Contracts, follow-up, and filing (digital and hardcopy) including performing quarterly audits on correctness of documents and processes.
  • Creation of Purchase Orders and follow up and completion process for all departments
  • Approves, coordinates, follows up invoices for DSBE, MSC; follows procedure around preparing for payment for financial administration for MSC
  • Close cooperation with budget responsible for MSC staff
  • Contact point for questions regarding invoices.
  • Creates and coordinate new Vendors in SAP

 

   Be compliant with the internal procedures regarding these activities. The activities regarding finance related matters are carried out in close cooperation with Finance.

 

 

Requirements

  • Project or Business management Bachelor is a minimum
  • Experience in project support; in complex projects and multi country-organizations is a plus;
  • Excellent oral and written communication skills; in your native language as well as in English
  • Ability to handle workload; multitasker with excellent organizational skills
  • Be able to deal with fast changing environment; hands-on mentality and are flexible
  • Ability to deal with internal and external stakeholders;
  • Knowledge and experience of executive level support
  • Able to work independently within the set work;
  • Office 365 and SAP experience

 

 

 

 

What we offer


Working at Daiichi Sankyo

At Daiichi Sankyo in Europe, we offer a workplace where your voice is heard. Everything we do, we do with a high level of commitment and a clear focus on patients’ needs. We know that our bold ambition to change patients’ lives for the better can only be achieved through the power of collaboration and the exploration of new approaches. Thus, we encourage our colleagues across Europe to be courageous, to bring their ideas to the table and to embrace opportunities to grow. When you join our European family, you will be a part of a dynamic company where everyone, no matter their role, rolls up their sleeves and gets things done.