IT-Operational Projects Manager - Medical Affairs Oncology

Passion for Innovation. Compassion for Patients.

With over 120 years of experience and more than 17,000 employees in over 20 countries, Daiichi Sankyo is dedicated to discovering, developing, and delivering new standards of care that enrich the quality of life around the world.

In Europe, we focus on two areas: The goal of our Specialty Business is to protect people from cardiovascular disease, the leading cause of death in Europe, and help patients who suffer from it to enjoy every precious moment of life. In Oncology, we strive to become a global pharma innovator with competitive advantage, creating novel therapies for people with cancer.

Our European headquarters are in Munich, Germany, and we have affiliates in 13 European countries and Canada.

We are seeking highly qualified candidates to fill the position:

IT- OPERATIONAL PROJECTS MANAGER – Medical Affairs Oncology

Oncology Business Division (OBD)

Daiichi Sankyo Italy, Milan based

THE POSITION:

The candidate will be reporting into the Italian Medical Director and will serve the Medical Department. The role will serve to support the medical team in project management and optimization of the planned activities across the therapeutic areas, including administrative part, being responsible for planning, monitoring and managing operational projects/tasks from initiation through completion. As a special project, the new resource will manage the overall implementation of the medical information  process within the affiliate (based on EU and local requirements) and will act as FPOC for answering oncology med info inquiries.

ROLE AND RESPONSIBILITIES

Project management:

• Manage all the operational activities related to medical projects to ensure on-time completion according to prioritization, specifications and within budgeted costs/resources (in alignment with Therapeutic area lead/med adv/managers):

• Procurement processes in SAP including fact-checking and approval of electronic invoices
• Support of Budget and Forecast processes
• Initiating PR of based on quotes/contracts
• Tracking POs in the system and supporting status enquiries from the team
• Support in contract preparation, sending out and tracking of contracts, contract filing (online and DSE archive) - preparation of transparency lists a.o.
• Liaise with TAL/medical managers/advisors to ensure the agreed timelines and milestones are adequately respected
• Conduct project team meetings to align the relevant internal stakeholders on the progresses of each activity in accordance with the agreed plan in order to obtain and maintain their buy-in.
• Ensures compliance with applicable company procedures/processes for all the activities/projects directly supervised
• Ensure the correct use of the DS systems and tools.
• Assist the medical director and TAL/ medical manager/advisor in the organization of the internal meetings supporting, if needed, the preparation of presentations and minutes
• Provide support to medical affairs activities related to the collection and internal evaluation of support requests for independent research proposals (both clinical/preclinical) being responsible for organizing regular meetings, collecting needed materials and following up on identified operational actions
• Support the internal/external audit (if needed and requested) finding the materials uploaded in the correct folders/systems
• Be responsible for uploading all the useful materials on VEEVA (based on medical department requests).

Medical Information (special project to support)

• Implement  the medical information process at local level based on EU requirements and local laws and proactively contributes to the optimization of local flows and processes.
• Partecipate to the Medical Information Onboarding training, to learn how to use MedInfo system.
• Ensure the access to relevant resources & systems for all the relevant team members
• Responsible for keeping MedInfo documentation up to date and for obtaining needed approvals for use (e.g.SRD, publications, slide decks for internal and external use, congresses presentations/abstracts etc.)
• Responsible for managing Medical Information requests to provide timely and informative responses to scientific enquiries pertaining to the product and disease area from external customers which accurately reflect scientific data(according to TAL/med advisors/manager)
• Ensure compliance with applicable company procedures/processes

QUALIFICATIONS & REQUIREMENTS

• Proven experience in operational process and project management including knowledge of the relevant tools, ideally in a cross-functional work environment
• Prior experience in working in a matrix organization
• 3+ years of experience in a pharma company ideally in medical affairs department
• Organizational skills to prioritise competing demands and act in a proactive manner, in a fast paced environment                 
• Strong communication skills
• Proven track record operating in a commercial environment to deliver operational results
• Results orientation
• Proven ability to develop, implement, monitor and follow up on complex, multi-stakeholders projects
• Fluent English (written and spoken) is mandatory
• Confidentiality
• Reliability
• Resilience
• MS Office & SAP
• The position is office based in Milan

Why work with us?